Time management is often the method used by an individual to plan and regulate the amount of time needed to spend on each particular task. This method is often used in other to help the person avert stress and procrastination of tasks that might lead to future unwanted occurrences.
Implementing Time management can best be effective in an individual’s life in two ways. It can help the person achieve success in work activity and also aid the individual to organize his or her personal life activities.
Have you at times really wondered why most people work from cockcrow to sunset without resting a bit. Do you also wonder if it has impacted negatively or positively on either their health or physical appearance? You need to find out all this.
Sometimes people tend to regard themselves as less human. So, they think as long as life goes on and they don’t feel sick they are liable to continue working all day. Or even as they are alive, they can only keep to their personal life schedules.
Do you also know the reason why some people feel stressed up after the day’s work activity in the office? Then getting home to find themselves slumping into a sofa rather than their bed and dossing off within one minute.
The answer to all these questions is Time management. They simply have no time to organize their work and personal life activities. That is why an individual is seen in the labor field or within his work station still attending to office activities. when in essence the person is supposed to be attending to his or her personal needs or in other case be at home taking some rest.
Working more hours than is expected to work in the office affects an individual’s health. It can aid stress and untimely illness. It also helps depreciate the physical appearance of the person.
Time management is very important in the life of every individual if not for anything then for health purposes. Organizing your time effectively to help you fix your daily activities can avert inconveniences and speed up the process.
Below are ways to schedule your time to suit your work and personal activities
1. Don’t let your office task collide with personal duty
Sometimes you see people who deviate from work activities to attend to personal affairs. In some cases, it might cause them to leave their immediate workstation. Maybe the personal affair demands urgent attention.
The urgency might not be as a result of unforeseen circumstances but as a result of the negligence of the actual time that could have been used in performing the personal task.
Sometimes again, you see people deviating from personal activities to attend to a task meant to be done at the workplace. This happens when someone takes home some duty meant to be completed in the office.
For this reason, it is very important to get a handy diary and write down the time when each activity is to be carried out. But it doesn’t end there, it also goes on to make sure that the diary is effective by sticking to the actual time written down for each task.
2, Don’t procrastinate
Once you have scheduled a time to get some tasks done, make sure you carry it out as planned in your diary. If you reschedule it or keep rescheduling it, it might collide with another task or might not even be done at all. In some cases, it might become a double task which can give you stress. So, always get each task done and completed as scheduled.
Sometimes due to the voluminous task lying before you, the need for you to carry over a task becomes mandatory. Then the best way to handle such a situation is to mark it down in your office diary as the first task to handle the next workday.
3. Create a diary for work activities
This is very important. Get a diary and draw out a timetable of your workflow within the office. Ordinarily, you have your normal time of work resumption. This includes from the very time you resume activity. How many hours or minutes do you need to attend to each file on your desk.
How much time do you need to respond to coming emails and answer clients’ requests? When to draft and send outgoing mails. When to respond and attend to queries and complaints from customers. when also to make calls to organizations seeking resolutions and inquiries.
It’s normal to have calls coming in from different angles all the time. This is a situation where you might experience an in-flow of calls. Then you need to assign each one a couple of minutes while having a pen and pepper by your side to note down issues. So that you can remember what you discussed with each client, and how to pick the next discussion.
4. Plan to take a break while in the workplace
You need to schedule a time for a break. The break time always comes twice within the work time. For this reason, you need to map out time for your morning, and noon break. Once it is time for each one of them, you are expected to leave every task and go for your breakfast, or lunch then afterward continues with your office work.
Sometimes in the office, you see people wanting to conclude a particular task before going for a break. Knowing fully well that it is time for lunch. That’s not in the least advisable, because as you are trying to conclude on a task, more tasks will be coming. Finally, you might not be able to go for any break for that day.
Avoid clashing your break time with your work time. Even if you don’t feel like eating, still move out and workaround for some minutes before resuming. Stretch your bones, you have been sitting for some hours. So, you still need to get up and walk around.
5. Create a diary for personal activities
People always seem to neglect the personal activity diary; they feel it’s not needed. This is because once they are within the environs of their home then there is no need to control the time or practice time management. But they are wrong. You need to set time for your dinner, and when to relax, and when to go to bed.
If you neglect your personal diary you might find yourself going late to bed simply because you are watching an interesting movie or football game. This might cause lapses in your work schedule because you will end up waking up late to work and not having enough night’s rest.
6. You can make use of the Free time
There is usually a time when the work activities are less in number to attend or sometimes not work at all. It usually happens once or twice in every busy week. This is the time you find yourself not making use of your work diary because there is less to attend to.
But then you still need to attend to some activities like; those tasks you weren’t able to conclude before its expiry time. Therefore, as you are keeping to your diary, also write down every unfinished task that can be attended at a time like this free time.
7. Make use of the alarm clock
People usually make use of the alarm clock in the morning as a device that tells them it is already morning. But you can use the alarm clock as a reminder to end or start a particular task. This is because you might be busy or much engaged in a particular activity without knowing the due time to start on another task.
Reminders are very necessary to make do within time management. Although few people practice the system in modern times. This is because in most offices we have the radio and television around and switched on to provide timely information. So even if you are so busy with your work the sound of the voice from those media will alert your mind.
8. Set a timetable for the weekend
Weekends are always worked free. But that doesn’t mean you shouldn’t plan it well. If you neglect planning the weekend, you might end up sleeping throughout or not achieving the best of it. And when this happens you forget to do many other things you needed doing or rather procrastinate.
As you postpone your weekend task it gradually falls into weekly activity colliding with your work activity. If you then differ your weekend chores of laundering, going to the gym, and attending to some amusing events. How do you feel doing it within the weekdays of your work activities? So, you see how the issue of time management plays a vital role.
Further Time management for the weekend
People who engage in work activities always look forward to weekends. It’s usually a time mostly for personal activities. Normally, before the arrival of the weekend people already planned out time on what to do and what to achieve.
You begin to hear people say things like; “this weekend I will like to visit places that matter most to me”. “I will like to do my shopping for the next week”. “I will like to attend an important event I wouldn’t want to miss because my presence is very much needed”.
So, having all these in mind before the arrival of the weekend entails that you map out time for each one of these activities. Set out a time when you will likely be starting one and ending it as well to start the other.
Finally, make time management a habit, that is why nature made time and divided it. If there were no natural time then there would be no morning, afternoon, and night. Having a specific time frame for each thing helps in so many ways. It helps you avert stress; it helps you organize your personal life. Manage your work-life and gives you enough free time to think and organize your future.