Before starting, let us look at who a concise communicator is. A concise communicator is a person who can present his speech to the other person or a group of audience in a brief, clear and straight-to-the-point manner.
Being a concise communicator can really be a bit demanding. Otherwise, you might end up losing your prestige as an eloquent speaker. It does not only end when you are with people in a smaller group, in public, or anyone at all. It also goes a long way to demand that you become a good speaker, even when alone.
Then you might ask, what has been concise in communication got to do with someone when alone. For this question to be answered you need to understand that, in other to become something you start by training yourself towards achieving it.
Although, there are different kinds of people with a different kinds of methods they can use to present their communication to a listening audience.
For some people, before they could get other people to understand what they are talking about, they will have to make so many elaborations before presenting a clear message.
While some people will talk for a very long time and in the process re-emphasizing over and again on the same topics. Then finally, before they could end the speech or get their listeners to understand them, they must have said so much.
In the actual sense, saying many words and making many specifications when trying to communicate your message to your audience will not make you a good speaker in the presence of your audience.
This is because you might try to communicate many words in a bit to drive home your message to your audience; your listeners might become worried and gets angry by your too much word.
Nobody is born with knowledge, and most of the characters and behaviors we exhibit today are all learned. For this reason, it is very simple for anyone to learn the simple way of speaking to the audience in a very clear, short, and straightforward manner. Without having to keep the listeners in suspense, but still achieve the purpose of inculcating the complete message to his audience.
Supposing you are new to the act of talking to a group of audience, and you imagine how you could stand before them all. Knowing full well that you are going to be the Center of attention, and as you speak everyone’s view will be on you. Supposing you want to learn, then you can follow the simple guidelines below.
Maybe you are not new but most times when you speak to an audience you get unfavorable results in return. So, you wonder why they are giving you such treatment. You can as well follow the guidelines below to make adjustments to your faults
1. Memorize your speech before time
This is very important for someone who is planning to deliver a message to a group audience. Think of a senior school Tutor, a junior school teacher, a TV presenter, a radio broadcaster, a preacher, and other personals like that.
All these people deliver one message or the other to the listening public. For these people to perform a great job they need to prepare their speech properly. Understand what to say, how to analyze them, and present them in a clear and precise manner. It dints just end there, before giving out their speech they also map out time and must have to study their audience before coming out to meet them.
2. Train your inner self to confidence
Sometimes, nervousness and anxiety can make one not deliver a concise message to his audience and as such give the message in the wrong way. Again, due to nervousness, the speaker may forget some important things to say. For this reason, you must train yourself to become confident to face your listeners with boldness.
So how do build the spirit of confidence? Start by memorizing your speech word by word, making it short and clear. You are going to face your audience and they will be eager to hear you say something to them. Consequently, all eyes will be looking at you, which if you don’t take the time you might miss some words and even forget to say others.
Before you appear before your audience, having gone through the speech you will deliver, breath in and out several times. This is especially if you are delivering the speech for the first time. Then speak to yourself while alone and imagine your speakers before you.
Do it a couple of times, do it in front of one or two persons making sure that everything you are saying is summarized very clear and straightforward.
3. Make a summarizing list
There are some occasions where you might need to speak for longer hours as demands the nature of the message. In this case, you need to make a list summary of your speech. Organize your speech in a number list. Include everything you need to say in the list, summarizing each one with a heading.
Do it in such a manner that when you look at each number you already know what to say. The summarizing list helps a lot. I remember when I went for an interview to handle a senior coaching class. I prepared my answers by making a summarizing list of all the questions I will answer. Low and behold, I answered each question very briefly and clearly.
In the end, the interviewer was still waiting for me to say some other things but I keep mute. He then asked me, “Is that all you have to say”. I answer, “yes”. He was very surprised and instantly awarded me the contract.
It was all because I made a brief, clear, and straight-to-the-point answer.
4. Speak with assurance
Communicating to your audience demands that you should be very familiar with the topic you are conveying to them. Tell the exact thing you know in the list possible way. Make sure that what you are communicating to them is accurate that even when investigated your communication still comes out to be true.
You need to be familiar with the topic so that you can avoid unnecessary questions from your audience that might prolong your communication or put you out of track.
Again, communicating your message with assurance can also help you develop great confidence and more wisdom. In such a way that even if your audience should ask any question not familiar, you can still find a way to respond briefly and correctly.
5. Speak with seriousness
They might miss-quote you and start throwing in some words and questions that might put you out of your line of communication. This does not mean you should not smile or put up a cheerful face. When I say, speak with seriousness, by this I mean: You need to be serious-minded and determined.
However, when you speak, and at intervals throw in funny jokes or remarks that may be inappropriate, such that might make the people frown or grumble within themselves. You will get distracted. Your communication will start getting out of the track, and that is how you will start losing your balance as a concise speaker. When this is going on you are prolonging your speech because you might need to clarify your audience about their puzzle
6. Maintain a steady voice
Although many a time when a communicator is meeting her audience for the first time, there is this feeling of nervousness in her, which might make her voice unsteady and inaudible. Nevertheless, as time goes that is as the communicator continues meeting those audiences on regular basis, she becomes calm within her.
However, even at that, meeting your audience for the first time can still require nervousness. Therefore, to be a concise communicator in your first time with your audience you need to approach them with eagerness. Do not look directly at your audience’s faces, do not look at their eyes but shoot your glance sporadically at no one in particular. As you are doing this and communicating your message, your voice will be clear and calm.